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How to Select the Best Inventory Management System

I’m sure there are plenty of other things that I should be doing, but these three areas will allow me to quickly grow my sales team without spending too much time or money. Learn more about the inventory management system as we go along.

Managing inventory is a complicated process. However, using the right software can make it much easier to track your stock and avoid mistakes.

What is an Inventory Management System?

Inventory management is the technology, processes, and procedures that monitor items in stock.

To stay on top of their inventory, retailers need a system that will track what they have and where it is going. There are two types: one for raw materials and the other for finished goods.

Why It’s Critical to Have a Sound Inventory Management System

Managing inventory is a critical part of the supply chain process, and it’s essential to have reliable systems in place that help you meet goals.

inventory management system

Closely track incoming & outgoing inventory

When you automatically track incoming and outgoing inventory within the supply chain, your business will better manage profitability. With proper tracking systems in place, companies can work their pricing and performance throughout the product lifecycle.

Operations are usually quite complicated, but supply chain processes can be even more so if you sell various products across different channels. The goal is to reduce lead times between incoming and outgoing stock; the faster these operations run, the lower your costs will go.

When you use inventory management systems, they can help to track metrics related to lead times and safety stock levels. These tools also work with precise forecasting of the amount of inventory needed for a given period to period without shortages or excess orders.

Automate to simplify fulfillment complexities

Retailers can avoid many complexities that other merchants have to deal with by investing in automation.

A sound inventory management system for eCommerce will allow retailers to track and fulfill a variety of challenges, from monitoring inventory across channels or warehouses to synchronizing it in real-time. Click To Tweet

Retailers who use inventory management software can track product locations in-store, plan orders based on criteria such as location and category of item being ordered, determine the correct shipping carrier or service for every order, manage stock levels more accurately by bundling certain items together so that they can be shipped at a later date when demand is higher.

Streamline warehouse management

A warehouse management system is essential for any business that deals with inventory. Without one, you are bound to experience problems like high costs and time wasted because of disorganization.

The key to a successful warehouse is being able to locate items quickly. If your team struggles with locatdiscoveringucts, it can slow down the whole operation and cause shipping delays or, even worse—it could lead to lost inventory. Fortunately, using inventory management software will help boost these processes.

Inventory management software is crucial for accurate inventory tracking, improved order fulfillment, and warehouse efficiency. It can connect to your 3PL warehouses, automatically import FBA orders, set pick locations for multi-warehouse orders, and other features.

The easiest way to make your warehouse more efficient is by streamlining these tasks and reducing the margin for error.

Maintain strong customer relationships

The driving force behind e-commerce success is keeping your customers satisfied. It turns out that the cost of acquiring a new customer can be anywhere from 5 to 25 times more expensive than retaining an existing one. Yet, many companies focus on finding new customers instead.

I’ve found that customer confidence in your company exponentially increases when you can ship an item only a few hours after they’ve placed their order. With proper inventory management systems, I can optimize the time between purchase and fulfillment of orders by having them ready for shipping quickly.

Maintaining a good inventory is crucial because it can really hurt your business if you run out of something. It isn’t very comfortable ensuring when customers come in and find that the item they wanted to buy was unavailable.

An inventory management system is a must for any company. It allows you to keep accurate records of what your warehouse has in stock, which ensures that orders are picked correctly and shipped out quickly.

4 Questions to Ask Yourself Before Investing in a System

When deciding on the best inventory management app, many factors to consider. One of them is your current business situation, and the other three questions will help you find clarity in your decision-making process.

inventory management system

1. What are your business challenges?

It is essential to assess your business’s needs and challenges before choosing a program. If you have outgrown outdated inventory management or enterprise resource planning system, it may be time for something new.

When it comes to inventory, are you tracking your numbers correctly? Do they seem inconsistent, or maybe you’re running out of stock faster than anticipated. Perhaps the only way for this issue is by using a system that can track all sales channels and figure out where units at any given point

When you are trying to figure out what your inventory management software needs, think about the existing problems and then see if it can help with those issues.

2. Do you need server-based or cloud-based inventory management?

Cloud deployment has been a go-to for many companies looking to manage their inventory in the past. However, it is essential when searching for an inventory management program that you take into account whether or not your company would benefit more from server-based software instead of one on the internet.

When you decide between owning the software and a server on location or using a cloud-based service, it is essential to weigh your options alongside the needs of your business. This will help ensure that you make an informed decision about which option best suits what’s needed for success.

3. What are your inventory management policies?

To ensure your inventory is always in stock, you need a clearly defined policy. For example, suppose it’s FIFO (first-in, first-out). In that case, this will maximize the efficiency of your supply chain and fulfillment processes and make sure that all product is inventoried correctly.

If you are a small business, the first thing to consider is whether your inventory management software should be cloud-based or not. Click To Tweet

You also need to know what type of data it can track for optimal success.

4. What additional features do you need to run your business?

The right software should do what you need it t and be within your budget. You’ll want to ensure that the features are customizable enough for your business and have a good reputation.

Do you need to track inventory with lot control, RFID tags, serialization, or barcodes? What industry do you work in, and what is the specific requirement for your company? Will team members be using mobile devices to scan products’ bar codes as they go through the warehouse? Do we have an accurate view of our product availability across warehouses and wholesalers so that we can give a customer real-time information about their order status

Knowing what kind of inventory management system you are getting into before purchasing it is essential, as the right software can help maximize your ROI and create better relationships with employees, customers, and distributors.

8 Features to Look for When Choosing a System

When looking for the best inventory management system, you need to know essential features. Take your time and be strategic with your decision to find a program that will work well for both yourself and other employees.

inventory management system

1. Inventory tracking

Implementing an inventory control system for your business can be difficult because you need to track the status of raw materials and finished products within the supply chain. Fortunately, with help from eCommerce inventory management systems, automation is available, saving time when tracking stock by automatically generating a receipt or invoice number. This saves valuable minutes so that employees can focus on other tasks.

And because of the automated tracking, you can also offer better customer service by letting them know what is in stock or when products have shipped.

2. Inventory barcoding

Data entry can be tedious and time-consuming, which is why barcoding inventory is such a popular method. Barcode scanning not only eliminates data errors that are commonly caused by manual entries but also automates the functions of the system.

When you have your data stored digitally, it’s easier to keep inventory and organize things. With the help of barcode scanners, you can improve accuracy in a matter of seconds by scanning items for information on what they are.

3. Analytics

Data can be collected without any analytics. But, to maximize the benefit of data collection, information is essential to be organized and presented for understanding by business professionals. Without this process, there would not even be a point in collecting all the data.

Many inventory management systems provide a variety of pre-defined reports. In contrast, others take it one step further and allow you to customize your own so that they can cater specifically to the metrics unique to your business.

4. Perpetual updates

The orders are constantly being updated, meaning that the inventory counts are live and show what is in stock at any given moment.

The downside to this approach is that the periodic updates only reflect what was in stock when the count was completed. Inventory counts are usually preferred to prevent out-of-stock items and ensure you have raw materials in real-meal time.

5. Integrations

Chances are, you’re using several different management tools to run your business. Ideally, each application used should be integrated with the inventory system in a form not to have problems and cause delays when data has been entered manually.

When you integrate inventory management with your warehouse, accounting software, purc, and purchasing systems, these t apps can communicate together. This will lead to a more streamlined supply chain which means that there is less chance of mistakes happening and saving time and money.

6. Usability

In addition to cost, ease of use is a factor that cannot be overlooked. This point has been ignored by many business owners who underestimate the importance of usability when it comes to inventory management software.

For example, if it’s going to take hours on end for your team to learn the program, then you’re probably not making a good investment. You want something that will simplify processes and help them get more done in less time – not make things worse.

7. Accessible support

When selecting an inventory management system, it is crucial to have access to quality customer support. When things go wrong, and your team can’t figure out how to set up stock notifications or find purchase transactions, the right help at the right time will be invaluable.

Without customer support, you may have to deal with unresolved issues that could lead to bottlenecks in your supply chain management. This is why the vendor needs to provide complete essential training and 247 assistance.

8. Designed to grow

When choosing an inventory management system, you may not have a lot of money to spend on this software. You want something functional and stay within budget, but it is also essential to look for one with future-proofing capabilities.

When it comes to selecting software, you need something that is not too expensive right now but can grow with your company. Find the features in this type of software that works for what you are doing today and make sure they expand.


Business owners can avoid these problems by investing in inventory management software before they have tdealingonsequences. These systems are designed to help companies of all sizes automate their processes and improve efficiency.

Automation and data management have been shown to reduce human errors, which is insignificantly business. From better profit margins to increased customer retention, the benefits of automation are many.

Frequently Asked Questions

  • What are the types of inventory management systems? There are a few different types of inventory management systems you can choose between. Perpetual and periodic systems differ in how often their inventory data is updated. Manual methods are miga bit simpler to operate, yet automated systems have much greater accuracy. Lastly, a server-based system keeps your software and server on location, whereas cloud-based systems store information in an online database accessible from anywhere.

There are many different types of inventory management systems to choose from.

If you are looking for an automated system, the critical difference is that perpetual systems update inventory data periodically. Manual systems might be simpler to operate but have less accuracy than their automatic counterparts. Finally, server-based software stays at your location while cloud-based programs store information in an online database that e accessed.

  • What is the best inventory management system? The best inventory management system is the one that meets the needs of your business at every step of the supply chain.  With that said, Skubana remains a leader in the industry, empowering companies of all sizes by integrating their products, fulfillment centers, and sales channels into one seamless platform. With Skubana’s inventory management solutions, companies can achieve clarity across multiple channels, manage inventory counts in real-time, and speed up the fulfillment process with ease.

The best and ideal inventory management system is the one that provides an adequate balance of convenience and control.

Skubana is a leader in the industry, and they have created an all-inclusive platform that can be customized to fit any company’s needs. With Skubana’s inventory management solutions, companies of all sizes can gain clarity across multiple channels and manage their inventories more efficiently.

  • How much do inventory management systems cost? The pricing for inventory management systems can differ significantly, depending on which features you want, how customizable you’d like the software to be. So on. plan systems offer a free, limited-time trial of their paid versions, while others start as low as $20 a month. The most expensive programs may charge several hundred (or even a few thousand) dollars to utilize their services.

When buying an inventory management system, it’s essential to consider the features you want and how customizable they are. Click To Tweet

The price can vary greatly depending on what options you choose.

When it comes to hiring a salesperson, there are many options. Some companies offer free trials of their paid versions, and others charge as low as $20 a month to access their services.